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GUIDES TO THE UNIVERSITY

2016-2017 A.Y.
World Bachelor Business (3-y)



5.
CURRICULAR INTERNSHIPS

It is possible, for WBB program student, to enter in their study plan the internship/directed internship experience or an activity similar to the internship as additional activity worth 6 credit points (see ‘Administrative rules, regulations and deadlines’)

Ir is possible to participate in other internship experiences (which are not worth credit points) during WBB program studies or after graduation, which do not have credit point value and to which the indications of the paragraphs ‘Duration’, ‘Positioning’, ‘Internship recognition’, ‘Activities similar to the internships and their recognition’ are not applied.

In this chapter, “curricular internship” only stands for the curricular internship with credit points.

Last change 06/07/2016 12:49

5.1.
Curricular Internship characteristics

Internships must satisfy the following characteristics involving duration, objectives and contents, location and time.

Duration
Minimum 12 full-time weeks if carried out in Italy
Minimum 10 full-time week if carried out not in Italy.

As for an exception, a part-time internship can be approved provided that it lasts a minimum of 16 weeks both in Italy and abroad. The number of weeks must be understood as continuous and non-cumulative.
For variations on duration (extension, suspension, withdrawal/interruption) see paragraph 5.5 Postponement, Suspension, Withdrawal/Interruption.

Objectives and contents

The internship is an in-the-field training experience and not a labour contract whose regulations are valid in Italy and are set by the law*, national and regional law, and by the University. The main objective of internships is to educate.

They allow students to gain real professional experience while developing professional skills.

They help students get their bearings in these areas and facilitate their professional choices. Students acquire direct knowledge of the continuously evolving world of work. The contents of internships must be preferably coherent with the educational objectives of the Program. The in the field experience includes a company tutor (professional expert) supporting the students.

Location

Internships may take place - in Italy and abroad - in firm structures, public and private institutions, professional studios, international organisms, diplomatic agencies, cultural institutions and other organizations. Internships held on the premises of the participant's family property are not accepted. Internships whose activities are held remotely are not accepted.

Positioning
As the aim of the internship is to acquire personal and working experience, the University is positioning such experience after the completion of learning activities which are fundamental to gain theoretical basic knowledge.
Therefore, students participate in an internship only after completing third year lessons.
Internships are registered in students' academic careers as a fourth-year educational activity.

Last change 06/07/2016 16:49

5.2.
Finding internship and application

Students can retrieve the internship via one of the following channels:
  • Markets and External Affairs Division (see information below);
  • Program Direction.
The University recognize internships found via student’s own channels, at highly qualified companies. In this case the Internship Office will carefully monitor the internship opportunity. The student will invite the company to put in contact through the University, well in advance than the start of the internship, by accessing to the JobGate Portal.

Markets and External Affairs Division

Internship opportunities in Italy and abroad are promoted through:

  • JobGate: an online platform matching supply and demand, updated on a daily basis;
  • Bocconi & Jobs Italy and Abroad: a Career event which allows Bocconi students to meet with numerous companies and institutions from all sectors;
  • Investment Bank Weekends: meetings with the most important institutions in this sector;
  • Meetings with employers on campus and off campus: presentations of the hiring programs within companies, networking activities and individual recruiting meetings with company representatives (Drop-In).
  • Cv@B – online students and graduates cv books visible to and searchable by employers.
    The Cv@B is the online tool that helps creating Curriculum and cover letters for specific cases and includes taylor made tips, costumyzed styles and layouts and Linked-in synchronization. Cvs and profiles can be updated real time and shared with employers, both during the academic path and after graduation.
    Cv@B is accessible through the yoU@B Diary.
Last change 18/07/2016 15:16

5.3.
Internship formalization

Whatever channel is used to find an internship, the host company or organization in Italy and Bocconi sign an internship document entitled single internship agreement on the objectives and contents of the internship via the JobGate. As the promoter of the initiative, the University will prepare all the necessary legal documentation, check the quality of the training projects, and provide insurance coverage.

Once the trainee has been selected and the internship details have been agreed, the company registers on the JobGate portal, if not included in the portal already.The University will provide the company and the trainee with the needed instructions to activate the internship. Internships always start on Monday.

The Internship Office checks the training project and, after checking the coherence and the quality of its quality in accordance with the current laws, confirms the internship. The University can negotiate the contents and the conditions of the internship with the company and, in case of no agreement, can refuse to promote the internship.
Before starting the internship, the student must:
  • request advance authorization from the University and wait until it has been granted;
  • access the course Internship...let’s go! available under Extracurricular Courses on the Bocconi e-learning website.

On the first day of the internship, the company downloads the internship document from the JobGate and it is signed by the trainee together with a company legal representative or delegated party.

The original document is promptly sent by the company to the Internship Office for having it signed by the University.
The trainee must ensure that the company sends original copy of the document to the University. When it is not returned, the internship cannot be considered as valid. The internship document, completed with all signatures, is uploaded on the JobGate portal of the University for being used by the company and by the trainee.

Also internships abroad are run by internship agreement, in compliance with the procedure described above. However they can be run with an internship contract or other document demonstrating practice educational experience according with the local laws where the internship experience is held. This documentation must be sent by the trainee to the Internship Office through the Help&Contact procedure on the yoU@B Diary before the internship starts. Internships which are not provided with such documentation cannot be recognised as internship.

For all internships carried out of Italy the trainees must verify the methods for obtaining, if requested, the appropriate visa and any other needed document so that the internship or work can be carried out in compliance with the law of the hosting Country. If documentation of the University is also needed to support the visa request, the trainee can make reference to the cert@B procedure for the official certifications and to the Internship office (through the Help&Contact procedure) for any ad hoc documents (see paragraph 5.8 ‘Certifications and Documents’).

For all internships carried out of Italy, before departure, the trainees must fill out and sign an Indemnity. In such Indemnity the student declares to be aware that the University cannot ensure security and solvency of the institution and the country in which he freely decided to carry out the internship. The trainee finds the document of Indemnity in the JobGate.

For some types of internships, at the middle of the experience, the trainee and the company tutor are invited to fill out the mid-term evaluation form. The trainee can view the form filled out by the company tutor and can decide if authorize the tutor to view the form filled out.

At the end the following end-of-internship documents are required:
evaluation form filled out by the student via the yoU@B student Diary;
end of internship report by the student via the yoU@B student Diary (only for internships carried out abroad);
evaluation form of the company tutor filled out on the JobGate. The evaluation by the company tutor on the yoU@B Diary includes information on the skills acquired.

The students have the full responsibility of making sure that the tutor has filled out his evaluation sheet. All documents of the end-of- internship experience are available starting two weeks before the end of the internship.
The company, at the end of the internship and upon request of the trainee, must issue an internship certification for his/her personal purposes.
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5.4.
Internship recognition (advance authorization and final validation)

All internship experiences must be previously approved in order to ensure their consistency and coherence with the educational objectives of the study program the students are enrolled in. At the end of the internship such experience is validated In order to obtain the recognition of the internship; it is necessary to follow the steps described in the following paragraph.

Authorization in advance
After having viewed the internship on the JobGate and having confirmed it formally, the student must request the in-advance authorization, by accessing the area ‘My internships’ and clicking on ‘Request internship recognition’.

The request is automatically made viewable to the Internship Office which can give approval, reject it or, for more information, ask the student to schedule a meeting.

The student views the request outcome in the yoU@B in the ‘My internships’ area of the JobGate portal. The assessment of the Internship Office is final. In case of any doubts the Internship Office will interact with the Program Director.
Notice: without advance authorization, the internship is not started as curricular internship.

Final validation
Once the internship is ended, the Internship Office views the evaluation sheets filled out by the trainee and company tutor (end of internship document) respectively. For need of information, the Internship Office can ask the student to schedule a meeting.
Once the final recognition has been obtained, the student can check the credit points recording in his/her academic career via the Punto Blu.

The University carries out checks during the internship of the student in order to verify the real running of the internship. In case the student is repeatedly not found the internship is annulled and the annulment communication is forwarded to the student, to the Program Director and to the host company.

In case of behavior contrary to the Honor Code and to the Regulations for the University internships during the experience, students can be reported to the Disciplinary Board.

Registration of credit ponts is made by the set graduation deadline for the completion of the study plan. Generally, the internship must have been finished by that date.

Any uncompleted internships which have satisfied the minimum duration of time indicated above will still be recognized in the student's academic career. The recognition can be possible only if:
  • the student has to graduate before the end of the internship.
  • In case of request of enrollment in a Bocconi Master of Science program, for obtaining the additional point in the ranking;
  • if the student applies for a scholarship.
In the above cases, filling out the end-of internship documents must be made in due time for the internship recording in the student’s academic career, as the graduation deadline for the study plan completion (or the other deadlines relating to the above cases) approaches (at least one week before). In addition, the student must make an explicit request of recognition for the advance end of the internship to the Internship Office.
Last change 06/07/2016 16:27

5.5.
Postponement, Suspension, Withdrawal/Interruption

Postponement
It is possible to request before the end of the internship, a postponement for a limit of 6 months of duration of the internship. The Internship Office carefully evaluates the reasons for the request.

In case of internship carried out by a student, only if the company demonstrate that more time to reach the educational objective for the complexity of the project is needed, the University will evaluate the possibility to postpone the internship. In case of internship carried out by graduates, it is not possible (no way) postpone the internship over the 6 month the internship duration in the same company.

The postponement period must be communicated in advance by the company to the Internship Office through the JobGate portal in the "Internship duration change" section and the trainee must access the portal to confirm the postponement entered by the company.

Suspension
In agreement with Università Bocconi, a period of temporary suspension of the internship experience can be admitted (e.g. company closure, holiday) to be recovered at the end of the internship if this affects the minimum duration of the curricular internship.

This period cannot be more than one month and must be communicated in advance by the company to the Internship office thorugh the JobGate in the section ‘Internship duration changes’ in case it reaches 3 subsequent working days.

Withdrawal/Interruption
The withdrawal/interruption of the internship can be requested only for serious and/or certified reasons. Without serious reasons there will be limitations for accessing to a new internship (the new internship cannot be started before a month from the date of interruption of the previous internship).

The withdrawal, with relating reasons, must be immediately communicated by the trainee to the University via the JobGate in the section ‘Internship duration changes’.
The interruption, with the relating reasons, must be immediately communicated by the company to the University on the JobGate in the section ‘Internship duration changes’. The trainee must access to the portal and confirm the interruption entered by the company.

In case of curricular internship, the in-advance interruption not authorized in advance by the Internship Office, can cause that the internship is not recognized even if the minimum duration has been fulfilled.

The advance authorization is given on the basis of the evaluation of all internship characteristics, including the duration.

The student forwards the request of authorization to the advance interruption to the Internship Office through the Help&Contact procedure available on the yoU@B and waits for the answer.
Last change 11/07/2016 11:42

5.6.
Contributions

As the internship is not a labour by Law, it is not paid. At their discretion companies can grant a monetary contribution that would go towards a student’s studies.

Internships carried out aborad and not paid, for which no compensation is provided, scholarships can be given by Università Bocconi.
Depending on the specific internship requirement the following can be provided:
  • Fondo Sostegno Giovani scholarship
  • ERASMUS+ scholarship
  • ISU Bocconi scholarship for international mobility
  • Contribution for internships at the MAECI institutions (Minister of Foreign Affairs)
  • Contribution for internships at international organizations
The Fondo Sostegno Giovani scholarship, the ERASMUS+ scholarship and the contribution for internships at the MAECI Institution are incompatible each other.
It is possible to cumulate the ISU Bocconi scholarship with one of the other types of contributions (no other combinations of the scholarships described above are possible).

There are also ISU Bocconi scholarships for internships at public institutions in Italy without indemnity.

For further information: www.unibocconi.eu/internshipscholarships.
Last change 11/07/2016 11:42

5.7.
Activities similar to internship and their recognition

Though internships remain the main educational activity aimed at facilitating professional choices, other activities known as "similar activities" are permitted in lieu of the internships. These include:
  • qualified work experiences, with contracts different from those of internships, such as, for example, temporary or permanent work. These are subject to the same rules (duration, positioning and channels for finding the experience) as internships. To obtain the recognition in advance, before the internship or when it starts, students must send - via the Help&Contact procedure available on the yoU@B - copy of the contract signed with the company to the Internship Office. Students must verify that the contract includes (or, as an alternative they must provide the following data in attachment) the following information: name and company typology, field of the activity, number of employees, location, name and email address of a company reference person, period of the activity, description of activity and tasks. The Internship Office will enter the information relating to the activity similar to the internship via the JoBGate and the student will have to request the advance authorization to the Internship Office, by entering ‘My internships’ area in ‘Training project’ and clicking on ‘Request internship recognition’. At the end of the minimum of the duration for the internship recognition, students must upload, on ‘My internships’ area in ‘attachments’area, a short report including information on the type of experience and a declaration by the company certifying the presence of the student at the company in the period specified on the request of recognition. After appropriate assessment the Internship Office will proceed with the final recognition in accordance with the procedure specified in paragraph 5.4. Internship recognition
  • On the field research project: It is an activity promoted by a professor involving the student exclusively in a research activity to be carried out at a Research Center or a Department of the University. Assuming that this activity should be considered as a part-time activity, the minimum duration for the recognition is of 16 weeks while the maximum one is 6 months. The procedure of authorization and recognition is the same one as for the internships (see paragraph 5.4 Internship recognition).
Last change 15/07/2016 09:57

5.8.
Certifications and documents

To request certifications to the University specifying participation in a program of international mobility or in an internship you must use the cert@B procedure available on the yoU@B Diary (see chapter 11 Certifications, self-declarations and Diploma Supplement), except for the documents described in the following paragraphs.
Last change 15/07/2016 09:58

5.8.1.
Declaration of internship ended

The student or graduate who must request a document specifying the conclusion of a curricular or not curricular internship and can provide the address of the institution/company this document will be forwarded to, must access the Help&Contact procedure on the yoU@B student Diary in order to request it and provide all useful information for the letterhead of the declaration.

In order to obtain such declaration, the student or graduate must ensure that the two evaluation sheets (by the tutor and the trainee) have been filled out and must attach copy of the end-of-internship document issued by the host company/institution to the request. Plase notice that for declarations regarding the curricular value, the internship must have already been recorded in the academic career.

Such declaration is exempt from the duty stamp "bollo".
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5.8.2.
Declaration of enrolment/graduation to be attached upon sending the application for an internship

If a student or a graduate has been requested to attach an enrolment/degree declaration to promote his application for an internship by the company/institution selection procedure, can contact the Internship Office through the Help&Contact procedure available on the yoU@B Diary and specify the name and address of the company/institution this declaration must be addressed.
This declaration is exempted from the duty stamp "bollo".

Markets and External Affair Division
Internship Office
Piazza Sraffa 11 - 20136 Milano
Help@Contact : available on the yoU@B

Placement Library/Career Service Information Desk

Piazza Sraffa 11 - 20136 Milano
Ph. +39 02 5836 2711
placement.library@unibocconi.it
http://www.cs.unibocconi.it/
Last change 11/07/2016 11:44