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GUIDES TO THE UNIVERSITY

2018-2019 A.Y.
Bachelor of Science Programs



5.
CURRICULAR INTERNSHIPS

Three-year Bachelor of Science programs allow students to include an educational internship/apprenticeship/training (hereinafter internship) experience or a similar activity in their study plans. An internship is worth 6 credit points, as an alternative to an elective course held in Italian – for Bachelor of Science programs held in Italian – or an elective course in Italian or in English – for Bachelor of Science programs held in English (see "Bachelor of Science Program structure").

For the calculation of the graduation grade after participation in a curricular internship, see "Final paper and graduation".

Students may participate in other internship experiences (which are not worth credit points) during the program or after graduation, which do not have credit point value and for which the information in the following paragraphs and sections does not apply: "Duration", "Positioning", "Internship Recognition", "Activities Similar to Internships and Recognition".
In this chapter, curricular internship exclusively stands for curricular internship for credit.


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5.1.
Characteristics of Curricular Internships

Curricular internships must have the following characteristics regarding duration, objectives and content, location and positioning.

Duration
Minimum 8 full-time weeks, either in Italy or outside Italy.

In special cases, part-time internships can be allowed, as long as they last a minimum of 11 weeks, in Italy or abroad.

The number of weeks is understood as continuous and non-cumulative.
For variations on duration (postponement, suspension, withdrawal/interruption) see paragraph 5.5. 'Postponement, Suspension, Withrawal, Interruption'.

Objectives and contents

The internship is an in-the-field training experience and not an employment contract. Its regulations are valid in Italy and are set by law (national and regional law) and by the University. The main objective of internships is to educate.

They allow students to learn about the world of work, developing professional skills and knowledge and they facilitate their professional choices. The content of internships must be aligned with the educational objectives of the Program. The in the field experience includes a company tutor (professional expert) supporting the students.
The company tutor should be referred to for anything the student needs or the company needs within the University.

Location

Internships may take place – in Italy and outside Italy – at companies, public and private institutions, professional firms, international organisms, diplomatic agencies, cultural institutions and other organizations (hereinafter company). Internships held on the premises of the participant's family property are not accepted. Internships whose activities are held remotely are not accepted. The University reserves the right to evaluate the eligibility of the internship location.

Positioning
As the aim of the internship is to acquire personal and working experience, the University places such experiences after the completion of learning activities which are fundamental to gaining basic theoretical knowledge.
Students can therefore participate in an internship only after completing second-year lectures.

Internships are registered in students' academic careers as a third-year educational activity.

As an exception, a curricular internship experience may be completed between the end of the teaching period of the first year of the start of the teaching period of the second year as long as the experience does not overlap class activities.

The duration and content requirements for these internships remain unchanged compared to requirements for curricular internships with the standard time location (see the paragraphs on duration, objectives and content and location).
For more information on the recognition procedures, see paragraph 5.4 Internship recognition.
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5.2.
Finding internship and application

Bocconi University recognizes internships organized by any of the following parties:
  • Markets and External Affairs Division (see information below);
  • Bachelor of Science Program Direction.

Internships at highly qualified companies that are found through students’ own channels can also be recognized. In this case, the Internship Office will carefully monitor the internship opportunity. Student should ask the company to get in touch with the University well in advance of the start of the internship, by accessing to the JobGate Portal.

Markets and External Affairs Division

Internship opportunities in Italy and abroad are promoted through:
  • JobGate: an online platform matching supply and demand, updated on a daily basis;
  • Bocconi & Jobs Italy and Abroad: a career fair which allows Bocconi students to meet with numerous companies and institutions from all sectors;
  • Investment Bank Weekends: meetings with the leading institutions in this sector;
  • Meetings with employers on campus and off campus: presentations of the hiring programs within companies, networking activities and individual recruiting meetings with company representatives (Drop-In);
  • Cv@B: online students and graduates CV books visible to and searchable by employers.

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5.3.
Internship formalization

Internships must be formalized, i.e. they must be governed by a document that regulates its aims and content. This document is the Internship Agreement, and it contains the internship’s training project.

Formalization requires the following steps:
  1. As the sole promoter of curricular internships, the University prepares all the necessary legal documentation, checks the quality of the content of the training project, and provides insurance coverage.
  2. Once the student (hereinafter trainee) has been selected and the internship details have been agreed, the company fills out the internship document (entering information and content) on JobGate by the Monday preceding the start of the internship. Internships always start on a Monday. The information relating to the internship will be visible to the trainee on JobGate, in the area yoU@B "My Internship", so that he/she can check that the content agreed upon by with the company during the interviews are coherent with the specified content. The confirmation is valid as internship acceptance.
  3. The Internship Office checks the training project and, after checking the coherence and its quality in accordance with current laws, confirms the internship. The University can negotiate the content and conditions of the internship with the company and, in case of no agreement, may refuse to promote the internship.
  4. Before starting the internship, the student must:
    • request advance authorization from the University and wait until it has been granted;
    • access the course “Internship...Let’s Go!” available under Extracurricular Courses on the Bocconi BBoard website.
  5. On the first day of the internship, the company downloads the internship document from JobGate and it is signed by the trainee together with a company legal representative or delegated party. The original document is promptly sent by the company to the Internship Office so it can be signed by the University.
  6. The trainee must ensure that the company sends the original copy of the document to the University. If it is not returned, the internship cannot be considered valid. The internship document, completed with all signatures, is uploaded to JobGate in the “My Internships – Attachments” area by the University to be used by the company and by the trainee.

Internships abroad are also formalized through an Internship agreement, in compliance with the procedure described above.
However, such internships can also be run with an internship contract between the trainee and the company or another document demonstrating practical educational experience according with the local laws where the internship experience is held. This documentation must be sent, well in advance, by the trainee to the Internship Office through the Help&Contact procedure on the yoU@B Diary before the internship starts. Experiences without such documentation that is not submitted by the deadlines described above cannot be recognized as an internship by the University.

For internships completed outside Italy, trainees must verify with the company regarding the methods for obtaining, if requested, the appropriate visa and any other required documents so that the internship or work can be carried out in compliance with the law of the host country. If documentation from the University is also needed to support the visa request, the trainee can make reference to the cert@B procedure for the official certifications and the Internship Office (through the Help&Contact procedure) for any ad hoc documents (see paragraph 5.8. Certifications and documents).

For internships completed outside Italy trainees must fill out and sign an Indemnity on JobGate before departure, in which the student declares to be aware that the University cannot ensure the security and solvency of the institution and the country in which he/she has freely decided to carry out the internship.
In addition, trainees may refer to International SOS to receive assistance regarding healthcare, safety, logistics or legal issues in emergency situations. Before beginning the internship, students must view the “Bocconi Students Travel Risk Policy” (available on the yoU@B Diary) and comply with the measures for mitigating risk suggested therein. It is the student’s responsibility to take out healthcare insurance through a suitable international medical policy valid in the country where the internship will be completed for the entire duration of the stay, in particular in counties not covered by the European Health Insurance Card.

For some typologies of internships, the trainee and the company tutor are invited to fill out the mid-term evaluation form, indicatively one and a half months after the start of the experience. The trainee can view the form filled out by the company tutor and can decide whether to authorize the tutor to view the completed form.

Shortly before the end of the internship, the following end-of-internship documents must be filled out for the purposes of validation:
  • evaluation form filled out by the student via the yoU@B Diary with the final report (this report is ONLY for internships completed outside Italy);
  • evaluation form of the company tutor filled out on JobGate. The evaluation by the company tutor includes information on the skills acquired.

Students have the full responsibility of making sure that the tutor has filled out the evaluation form. All end-of-internship documents are available to be filled out starting two weeks before the end of the internship.

At the end of the internship and upon request of the trainee, the company must issue an internship certification for his/her personal purposes.
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5.4.
Internship recognition (authorization and final validation)

All internship experiences must be approved in advance in order to ensure their consistency and coherence with the educational objectives of the study program the students are enrolled in. At the end of the internship, this experience is validated in order to obtain credit points. To obtain recognition of the internship, the steps described below must be followed.

Advance authorization
  1. Before the beginning of the experience and after viewing the internship on JobGate and confirming it, the student must request advance authorization by accessing the area ‘My internships’ and clicking on ‘Request internship recognition’.
  2. The request is made viewable to the Internship Office which can give approval, reject it or, for more information, ask the student to schedule a meeting. 
  3. The student views the request outcome in the ‘My internships’ area of the JobGate portal. 
  4. The assessment of the Internship Office is final. In case of any doubts the Internship Office will interact with the Program Director.

Note: without advance authorization, the internship is not started as a curricular internship.

Final validation
Once the internship has ended, the Internship Office views the evaluation forms filled out by the trainee and company tutor (end-of-internship documentation). If more information is needed, the Internship Office can ask the student to schedule a meeting.
Once final recognition has been obtained, the student can check the credit points recording in his/her academic career via the Punto Blu.

The University will carry out checks during the student’s internship in order to verify that the internship is actually taking place. In case the student is repeatedly missing, the internship will be annulled and the annulment communication will be forwarded to the student, the Program Director and the host company.

In case of behavior contrary to the Honor Code or Regulations for University internships during the experience, the Internship Office may report students to the Disciplinary Board.

The internship is registered by the graduation deadline set for the completion of the study plan. Generally, the internship needs to be completed by that date.

Uncompleted internships which have met the minimum duration of time indicated above can still be recognized in the student's academic career. The recognition is possible only if:
  • the student has to graduate before the end of the internship;
  • the student requests enrollment in a Bocconi Master of Science program, in order to obtain an additional point in the ranking;
  • if the student applies for a scholarship.

In these cases, at least one week before the deadline set for the completion of the study plan or the other deadlines indicated above, the student must:
  • complete the end-of-internship documents within the time needed to record the internship in the student’s academic career;
  • make an explicit request for recognition for early ending of the internship via the Help&Contact procedure.

For purposes of the recognition of curricular internships carried out after the end of teaching of the first year and before the beginning of the second year, in addition to meeting the requirements of duration, location, content and positioning, students must meet the following academic requirement: have earned the credit points of the first year by the end of the moth July except for, at maximum, one exam.

Checks on exam completion in the set timelines is made ex-post. If successful, the student can apply for recognition of the internship within three months, by accessing the JobGate area "My internships" in the "Internship data" and clicking" Request internship recognition".

The internship is recorded in the student’s study plan of the third year, despite being immediately viewable as ‘in the study plan’.
If the student completes more internships with potential curricular value in the years following the first year, the internship already registered in the study plan will be valid. Students cannot choose which internship to be recognized as curricular at the end of the study program.
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5.5.
Postponement, Suspension, Withdrawal/Interruption

Postponement

Before the end of the internship, a postponement may be requested for a limit of 6 months of the duration of the internship.


The Internship Office may grant a postponement after carefully evaluating the reasons for the request and only if the company demonstrates that more time to reach the educational objective for the complexity of the project is needed.
The postponement period must be communicated in advance by the company to the Internship Office on the JobGate portal in the "My Internship - Internship duration change" section and the trainee must access the portal to confirm the postponement entered.

Suspension

In agreement with Bocconi University, a period of temporary suspension of the internship experience of a maximum of 30 days can be admitted (e.g. company closure, holiday) to be recovered at the end of the internship if this affects the minimum duration of a curricular internship.

This period must be communicated in advance by the company to the Internship Office on JobGate in the section ‘Internship duration changes’ if more than 3 consecutive working days are reached.

Withdrawal/Interruption
Without serious and/or justified reasons and reasons of force majeure, there will be limitations for accessing a new internship (a new internship cannot be started before one month from the date of interruption of the previous internship).


Withdrawals, with relating reasons, must be communicated before the start of the internship by the trainee to the University via JobGate in the section ‘My Internship - Internship duration changes’.

Interruption, with relating reasons, must be immediately communicated by the company to the University via JobGate in the section ‘My Internship - Internship duration changes’.
The trainee must access the portal and confirm the interruption entered.

In case of curricular internships, early interruptions that are not authorized in advance by the Internship Office can result in the internship not being recognized, even if the minimum duration has been met.

Early authorization is given on the basis of the evaluation of all internship characteristics, including the duration.

Through the Help&Contact procedure available on the yoU@B, the student must request authorization for early interruption from the Internship Office; the Internship Office will reply to the request.


Last change 05/07/2018 09:18



5.6.
Contributions

As the internship is not a job by Law, it is not paid. At their discretion, companies may grant a monetary contribution.

For unpaid internships carried out abroad, for which no compensation is provided, scholarships may be given by Bocconi University.
Depending on the specific internship requirements, the following may be provided:

  • Fondo Sostegno Giovani scholarship;
  • ERASMUS+ scholarship;
  • Bocconi scholarship for international mobility;
  • Contribution for internships at the MAECI institutions (Minister of Foreign Affairs and International Cooperation);
  • Contribution for internships at international organizations.

 

The Fondo Sostegno Giovani scholarship, the ERASMUS+ scholarship and the contribution for internships at the MAECI Institution are incompatible with each other.
It is possible to cumulate the Bocconi scholarship with one of the other types of contributions** (SEE NOTE) (no other combinations of the scholarships described above are possible).
There are also Bocconi scholarships for internships at public institutions in Italy without indemnity**(SEE NOTE) .For more information, check the website: Scholarship for internships abroad.

**IMPORTANT: This information should be regarded as superseded by the final provision approved in February 2019. Please read the updated information and details very carefully, available at Funding > Other Financial Aid Opportunities > Contributions for International Mobility and Internship Programs.


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5.7.
Activities similar to internship and recognition

Though internships remain the main educational activity aimed at putting their studies into, other activities known as "similar activities" are permitted in lieu of internships. These include:

1. qualified work experiences, with contracts different from those of internships, such as, for example, temporary or permanent work. These are subject to the same rules (duration, positioning and channels for finding the experience) as internships. To request recognition, the following steps should be taken:
  • Before the internship or when it starts, students must send – via the Help&Contact procedure available on the yoU@B – a copy of the contract signed with the company to the Internship Office. Students must verify that the contract includes (or, as an alternative they must provide the following information in an attachment) the following information: name and company typology, field of the activity, number of employees, location, name and email address of a company reference person, period of the activity, description of activity and/or role.
  • The Internship Office will enter the information relating to the activity similar to an internship on JobGate and the student will have to request advance authorization from the Internship Office, by entering ‘My internships’ area in ‘Training project’ and clicking on ‘Request internship recognition’.
  • At the end of the minimum of the duration for the internship recognition, students must upload, in the ‘My internships’ area in ‘attachments’area, a short report including information on the type of experience and a declaration by the company certifying the presence of the student at the company in the period specified on the request of recognition. After this has been completed, students should inform the Internship Office through Help&Contact on yoU@B.
  • After appropriate assessment the Internship Office will proceed with the final recognition in accordance with the procedure specified in paragraph 5.4.

2. On the field research project. This is an activity promoted by a faculty member involving the student exclusively in a research activity to be carried out at a Research Center or a Department of the University. Assuming that this activity should be considered a part-time activity, the minimum duration for the recognition is of 11 weeks while the maximum duration is 6 months. The procedure for authorization and recognition is the same procedure used for internships (see paragraph 5.4 Internship Recognition) except for a final report on the activity carried out with papers or report attachments to be uploaded to JobGate at the end of the experience.

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5.8.
Certifications and documents

To request certifications from the University specifying participation in a program of international mobility or an internship, you must use the cert@B procedure available on the yoU@B Diary (see chapter 11 Certifications, self-declarations and Diploma Supplement), these certifications are subject to duty stamp fees.
With the exceptions of the documents described in the following paragraphs.



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5.8.1.
Declarations

  • Declaration of completed internship: trainees must provide the address of the recipient of the declaration.
    In order to obtain this declaration, the internship needs to have already been recorded on JobGate and, in the case of curricular internships for credit, it needs to have been recorded on the academic career.
  • To support a visa application or request: the student must provide the name and address of the company/intuition/diplomatic office/immigration office to address the declaration and the characteristics of the declaration.


These declarations are exempt from duty stamp fees. Requests for the above declarations must be sent to the Internship Office through Help&Contact on yoU@B.



Markets and External Affairs Division
Internship Office
Piazza Sraffa 11 - 20136 Milano
Help@Contact : available on the yoU@B

Career Service Information Desk/Placement Library
Piazza Sraffa 11 - 20136 Milano
Ph. +39 02 5836 2711
placement.library@unibocconi.it
http://www.cs.unibocconi.it/


Last change 20/06/2018 10:04